#4. FORM AND STYLE OF BUSINESS LETTER
FORM OF BUSINESS
LETTER
Business
letters may be written in any of the following styles: full block or purely
block, simplified, modified block, semi-block, hanging-indented, indented, and
memorandum style. The full block style has all the letter elements flush with
the left margin; it is asymmetrical because there are wide white spaces on the
right. It differs from the simplified style in the sense that the salutation and
the complimentary close are absent in the latter. The modified block style, the
semi-block style, and the hanging-indented style share the same format, that
is, all the letter elements, except the salutation, complimentary close, and
signature (which are begun at the center) are flush with the left margin. The
three differ in paragraph indention: the modified block has no indention, the
semi-block style has a normal or standard indention, while the hanging-indented
style, as its name suggests, has a hanging indention. The indented style has
most of its elements indented. The memorandum style has a unique format. It has
a header with the reference line, date line, subject line, TO line, FROM line,
and THRU line. A demarcation line divides the header and the body of the
letter. Examples of the letter styles are found below.
1. FULL BLOCK OR PURELY BLOCK STYLE
1234 Bagong Lipunan St., Tambo
Paranaque City, Metro Manila
August 26, 2008
Fire Department
Paranaque City Hall
Sucat, Paranaque City
Dear Sir:
I, Mr. Juancho Z. Menoy, a Paranaque resident since birth and a representative of my parents, am filing a complaint against our neighbor, Mr. Arsenio Dizon, regarding his apartment which is a fire hazard.
The three-storey apartment does not comply with the safety requirements for commercial buildings. First, it has no fire exit and no fire wall. Second, there are no fire extinguishers. Third, it has no electricity; some of the occupants who may be using candles can pose a hazard, especially that there are portions of the apartment that are made of light materials. Fourth, there are some occupants who store their kalakal (used paper, plastic bottles, plastic cups, plastic containers, and easily combustible materials) here and nearby.
Just recently, a fire which lasted for days hit the Baclaran commercial area. My family and I were once fire victims. I do not want to encounter the same traumatic experience. Concern for my safety and that of my family and my neighborhood prompted me to air this complaint.
An ounce of prevention is better than a pound of cure; thus, it is best to act upon this matter before another fire in our area breaks out.
Your prompt attention and favorable action on this matter shall be highly appreciated.
Very truly yours,
JUANCHO Z. MENOY
2. MODIFIED BLOCK STYLE
November 28, 2008
MS. BECKY O. FURAGGANAN
Head, Human Resource Development Office
Central Colleges of the Philippines
52 Aurora Boulevard, Quezon City
Dear Ms. Furagganan:
In response to your memorandum dated November 24, 2008 regarding the tea with the CCP President, I would like to inform that I was unable to attend such celebration because I had to attend my classes in the University of the East where I teach part-time.
During the second week of classes, I had my bereavement leave here and in UE in order to attend to the wake of my father. Unfortunately, there were no teachers assigned to substitute for me in all my classes in both schools so I decided to attend my classes there, instead of the tea party, because my students were already behind as far as their lessons are concerned.
I hope that you understand my situation.
Very truly yours,
JESUS Z. MENOY
CAS-Education Faculty
3. SEMI-BLOCK STYLE
College of Arts and Sciences-Education
CENTRAL COLLEGES OF THE PHILS.
52 Aurora Boulevard, Quezon City
October 20, 2008
MS. JUDY LICAS
Scholarship Committee
Central Colleges of the Philippines
52 Aurora Boulevard, Quezon City
Dear Ms. Licas:
This serves to inform you that Ms. PRINCESS JANNEL D. YASAY, a freshman Education student enrolled last semester in my English 1 with CAI class, failed to take the final oral examination and, as a consequence, was given a grade of Incomplete. Her failure to take such examination was due to the fact that she had to attend the burial of her grandparent on the day of the examination.
Ms. Yasay is a community scholar and her Incomplete grade in English 1 would cause her to lose her scholarship. To help her continue her studies, I let her take the oral examination and so she was given a grade of 2.50.
I hope that you reconsider her application for scholarship. Her failure was a result not of her incompetency, but of circumstances beyond her control.
Very truly yours,
JESUS Z. MENOY
CAS-Education Faculty
4. SIMPLIFIED STYLE
College of Arts and Sciences
CENTRAL COLLEGES OF THE PHILIPPINES
52 Aurora Boulevard, Quezon City
February 20, 2006
_____________________________________
_____________________________________
_____________________________________
The College of Arts and Sciences will stage an oratorical contest on February 23, 2006, 9:00 a.m. at the Studio Theater as part of the celebration of English Week from February 22 to 24, 2006.
In connection with the foregoing, we are inviting you to serve as a judge for the said contest. We have chosen you as one of the judges because we believe in your objectivity, capacity, and integrity.
Shall you accept or reject our invitation, please let us know the soonest possible.
PROF. JESUS Z. MENOY
CAS Faculty
5. HANGING-INDENTED STYLE
ART APPRECIATION CLUB OF CENTRAL COLLEGES OF THE PHILIPPINES
52 Aurora Boulevard, Quezon City
July 10, 2008
DR. ROSENDA DE GRACIA
Assistant Vice-President for Academic Affairs
Central Colleges of the Philippines
52 Aurora Boulevard, Quezon City
Dear Dr. de Gracia:
Good day!
Inasmuch as there are three newly formed student organizations handled by the
College of Arts and Sciences, I am suggesting the following faculty members to
serve as advisers based on their interests and expertise:
Prof. Jesus Z, Menoy – Art Appreciation Club of CCP
Prof. Marianne Abuan –CCP Theater Guild
Prof. Clio Apacible – CCP Dance Troupe
Prof. Mil Flores – CCP School Paper
I hope for your approval of the above suggestion.
Respectfully yours,
JESUS Z. MENOY
Acting Adviser
Art Appreciation Club of CCP
6. INDENTED STYLE
College of Arts and Sciences-Education
Central Colleges of the Phils.
52 Aurora Boulevard, QC
July 30, 2008
Prof. RAMIL RABANG
Faculty Member
College of Computer Studies
Central Colleges of the Philippines
52 Aurora Boulevard, Quezon City
Dear Prof. Rabang:
Please excuse from your CS 411 class today the following students who are members of the Art Appreciation Club of Central Colleges of the Philippines (AACCCP):
Abellana, Jonas Lotero, April Joyce
Ancheta, Kristel Ochinang, Christiana Marie
Ang, Katherine Orpiano, Mary Daisy
Balatico, James Russell Pino, April James
Balbuena, Adrian Santos, Maria Joebel
Boringot, Aileene Sanvictores, Janice Valerie
Clav eria, Ma. Kattleya Siman, Fairy Aubrey
Combalicer, Francis Fidel Sorrel, Sheryll
De Vera, Rizza Juno Tambanillo, Mariter
Embalsado, Kenneth Velario, Milany
The above-mentioned students will attend the initial meeting of the AACCCP members, together with the CCP President, Atty. Crispino Reyes. The meeting will start at 1:00 p.m. and will end at an undetermined time.
I hope for your consideration on this matter.
Very truly yours,
JESUS Z. MENOY
Faculty Member
CAS-Education
7. MEMORANDUM STYLE
College of Arts and Sciences-Education
CENTRAL COLLEGES OF THE PHILIPPINES
52 Aurora Boulevard, Quezon City
MEMORANDUM
TO: Humanities and Freshman English Instructors
THRU: Dr. Rosenda de Gracia, AVPAA
FROM: Prof. Jesus Z. Menoy
DATE: July 21, 2008
SUBJECT: Change of Schedule of Film Viewing
Please be informed that the film viewing of “Romeo and Juliet” and “Swan Lake” slated on July 23 and 30, 2008, respectively, was postponed to September 24 and October 1, 2008 inasmuch as the Studio Theater will be used by some student organizations who scheduled their activities there earlier.
To make use of the afternoon slot, the members of the Art Appreciation Club of Central Colleges of the Philippines will hold a general assembly in HR 230 from 1:00 to 3:00 pm to discuss matters pertaining to the membership fees, the organization’s constitution and by-laws, and the election of officers. Therefore, please advise your students who applied for membership in the AACCCP to attend its initial meeting.
Your cooperation in this regard is expected.
1. FULL BLOCK OR PURELY BLOCK STYLE
1234 Bagong Lipunan St., Tambo
Paranaque City, Metro Manila
August 26, 2008
Fire Department
Paranaque City Hall
Sucat, Paranaque City
Dear Sir:
I, Mr. Juancho Z. Menoy, a Paranaque resident since birth and a representative of my parents, am filing a complaint against our neighbor, Mr. Arsenio Dizon, regarding his apartment which is a fire hazard.
The three-storey apartment does not comply with the safety requirements for commercial buildings. First, it has no fire exit and no fire wall. Second, there are no fire extinguishers. Third, it has no electricity; some of the occupants who may be using candles can pose a hazard, especially that there are portions of the apartment that are made of light materials. Fourth, there are some occupants who store their kalakal (used paper, plastic bottles, plastic cups, plastic containers, and easily combustible materials) here and nearby.
Just recently, a fire which lasted for days hit the Baclaran commercial area. My family and I were once fire victims. I do not want to encounter the same traumatic experience. Concern for my safety and that of my family and my neighborhood prompted me to air this complaint.
An ounce of prevention is better than a pound of cure; thus, it is best to act upon this matter before another fire in our area breaks out.
Your prompt attention and favorable action on this matter shall be highly appreciated.
Very truly yours,
JUANCHO Z. MENOY
2. MODIFIED BLOCK STYLE
November 28, 2008
MS. BECKY O. FURAGGANAN
Head, Human Resource Development Office
Central Colleges of the Philippines
52 Aurora Boulevard, Quezon City
Dear Ms. Furagganan:
In response to your memorandum dated November 24, 2008 regarding the tea with the CCP President, I would like to inform that I was unable to attend such celebration because I had to attend my classes in the University of the East where I teach part-time.
During the second week of classes, I had my bereavement leave here and in UE in order to attend to the wake of my father. Unfortunately, there were no teachers assigned to substitute for me in all my classes in both schools so I decided to attend my classes there, instead of the tea party, because my students were already behind as far as their lessons are concerned.
I hope that you understand my situation.
Very truly yours,
JESUS Z. MENOY
CAS-Education Faculty
3. SEMI-BLOCK STYLE
College of Arts and Sciences-Education
CENTRAL COLLEGES OF THE PHILS.
52 Aurora Boulevard, Quezon City
October 20, 2008
MS. JUDY LICAS
Scholarship Committee
Central Colleges of the Philippines
52 Aurora Boulevard, Quezon City
Dear Ms. Licas:
This serves to inform you that Ms. PRINCESS JANNEL D. YASAY, a freshman Education student enrolled last semester in my English 1 with CAI class, failed to take the final oral examination and, as a consequence, was given a grade of Incomplete. Her failure to take such examination was due to the fact that she had to attend the burial of her grandparent on the day of the examination.
Ms. Yasay is a community scholar and her Incomplete grade in English 1 would cause her to lose her scholarship. To help her continue her studies, I let her take the oral examination and so she was given a grade of 2.50.
I hope that you reconsider her application for scholarship. Her failure was a result not of her incompetency, but of circumstances beyond her control.
Very truly yours,
JESUS Z. MENOY
CAS-Education Faculty
4. SIMPLIFIED STYLE
College of Arts and Sciences
CENTRAL COLLEGES OF THE PHILIPPINES
52 Aurora Boulevard, Quezon City
February 20, 2006
_____________________________________
_____________________________________
_____________________________________
The College of Arts and Sciences will stage an oratorical contest on February 23, 2006, 9:00 a.m. at the Studio Theater as part of the celebration of English Week from February 22 to 24, 2006.
In connection with the foregoing, we are inviting you to serve as a judge for the said contest. We have chosen you as one of the judges because we believe in your objectivity, capacity, and integrity.
Shall you accept or reject our invitation, please let us know the soonest possible.
PROF. JESUS Z. MENOY
CAS Faculty
5. HANGING-INDENTED STYLE
ART APPRECIATION CLUB OF CENTRAL COLLEGES OF THE PHILIPPINES
52 Aurora Boulevard, Quezon City
July 10, 2008
DR. ROSENDA DE GRACIA
Assistant Vice-President for Academic Affairs
Central Colleges of the Philippines
52 Aurora Boulevard, Quezon City
Dear Dr. de Gracia:
Good day!
Inasmuch as there are three newly formed student organizations handled by the
College of Arts and Sciences, I am suggesting the following faculty members to
serve as advisers based on their interests and expertise:
Prof. Jesus Z, Menoy – Art Appreciation Club of CCP
Prof. Marianne Abuan –CCP Theater Guild
Prof. Clio Apacible – CCP Dance Troupe
Prof. Mil Flores – CCP School Paper
I hope for your approval of the above suggestion.
Respectfully yours,
JESUS Z. MENOY
Acting Adviser
Art Appreciation Club of CCP
6. INDENTED STYLE
College of Arts and Sciences-Education
Central Colleges of the Phils.
52 Aurora Boulevard, QC
July 30, 2008
Prof. RAMIL RABANG
Faculty Member
College of Computer Studies
Central Colleges of the Philippines
52 Aurora Boulevard, Quezon City
Dear Prof. Rabang:
Please excuse from your CS 411 class today the following students who are members of the Art Appreciation Club of Central Colleges of the Philippines (AACCCP):
Abellana, Jonas Lotero, April Joyce
Ancheta, Kristel Ochinang, Christiana Marie
Ang, Katherine Orpiano, Mary Daisy
Balatico, James Russell Pino, April James
Balbuena, Adrian Santos, Maria Joebel
Boringot, Aileene Sanvictores, Janice Valerie
Clav eria, Ma. Kattleya Siman, Fairy Aubrey
Combalicer, Francis Fidel Sorrel, Sheryll
De Vera, Rizza Juno Tambanillo, Mariter
Embalsado, Kenneth Velario, Milany
The above-mentioned students will attend the initial meeting of the AACCCP members, together with the CCP President, Atty. Crispino Reyes. The meeting will start at 1:00 p.m. and will end at an undetermined time.
I hope for your consideration on this matter.
Very truly yours,
JESUS Z. MENOY
Faculty Member
CAS-Education
7. MEMORANDUM STYLE
College of Arts and Sciences-Education
CENTRAL COLLEGES OF THE PHILIPPINES
52 Aurora Boulevard, Quezon City
MEMORANDUM
TO: Humanities and Freshman English Instructors
THRU: Dr. Rosenda de Gracia, AVPAA
FROM: Prof. Jesus Z. Menoy
DATE: July 21, 2008
SUBJECT: Change of Schedule of Film Viewing
Please be informed that the film viewing of “Romeo and Juliet” and “Swan Lake” slated on July 23 and 30, 2008, respectively, was postponed to September 24 and October 1, 2008 inasmuch as the Studio Theater will be used by some student organizations who scheduled their activities there earlier.
To make use of the afternoon slot, the members of the Art Appreciation Club of Central Colleges of the Philippines will hold a general assembly in HR 230 from 1:00 to 3:00 pm to discuss matters pertaining to the membership fees, the organization’s constitution and by-laws, and the election of officers. Therefore, please advise your students who applied for membership in the AACCCP to attend its initial meeting.
Your cooperation in this regard is expected.
0 komentar:
Posting Komentar